2025 TCS Sydney Marathon Terms and Conditions for charity place entrants

Publication date: January 2025

We're excited that you're interested in joining #TeamScope for the 2025 TCS Sydney Marathon. Please carefully review the following terms and conditions. These establish the agreement between you and Scope for your participation in this event. They replace our standard events terms and conditions for charity place participants.

If you need these in a different format or have any questions, please contact the team by email on events@scope.org.uk or call +44 (0)20 7619 7270.

1. General

By applying to join the Sydney Marathon with Scope, you agree that we can contact you about your participation in the event. This could be by phone, text message, email, post or other forms of digital communication (for example Teams or WhatsApp).
You enter the event entirely at your own risk. You understand that Scope is not responsible for the event and accepts no liability for your participation.
You understand that this event is owned and managed by third-party event organisations, Athletics Australia (owner) and Pont3 (organiser). They are solely responsible for the conduct and operation of the event, including all health and safety requirements.
You agree not to do anything which may bring Scope’s name into disrepute.
You accept that Scope reserves the right to change, amend or alter these Terms and Conditions at any time without warning or permission. The latest version of these Terms and Conditions are posted on Scope’s website immediately or available upon request.

2. Your participation

You must meet the minimum age of 18 on race day to participate in the event.
You understand that we use a pre-determined selection process to allocate out charity places. All decisions made are final and seek to achieve the greatest possible gain for Scope.
Once offered a charity place with Scope, you must pay a non-refundable and non-transferable registration fee of £75 to secure your place. This registration fee includes VAT and will not be refunded for any reason.
Scope retains full control over its Sydney Marathon charity places and may withdraw your place at any time if necessary. For example: if fundraising milestones are not met, if you fail to respond to communications, or if we learn of you fundraising using an unlawful or unethical method. We will inform you of our concerns and attempt to resolve the situation where possible.
You are responsible for covering your own travel and accommodation expenses to participate in the event. You acknowledge that Scope cannot contribute to these costs and is not liable for them if your charity place offer is withdrawn at a later date.

3. Health, including fitness and injury

You confirm that, to the best of your knowledge, your general state of health and fitness is good, and you take full responsibility for your training.
You commit to seeking medical advice prior to the event if necessary. You agree to let the event organisers know of any medical conditions or circumstances which might affect your taking part, so that they can best assist you.
You confirm that you will not hold Scope responsible for any accident, injury or illness sustained from your participation in the event.
You agree to follow all safety instructions and training procedures, as issued by the event organisers, when taking part to enjoy a safe and fun event.

4. Deferral and withdrawal

All charity place deferrals are at Scope’s discretion and are not guaranteed.
Should you become injured during your training for the event and feel that you are not going to be able to take part on the day, Scope will endeavour to defer your place to the next Sydney Marathon. This is not guaranteed and can only be done once.
Should you defer your place, your minimum fundraising amount will be updated to match the minimum fundraising for the year you are deferring to. Any money you may have already raised will also be rolled over to count towards your fundraising total next time. But you may need to pay a registration fee for the next year’s event on top of that.
If we agree to defer your place in the event, we will only remove you from Scope's email updates about the event. It'll be up to you to remove yourself from any #TeamScope groups on Facebook, WhatsApp or Strava.
If you wish to withdraw from the event, you must notify Scope on +44 (0)20 7619 7270 or email events@scope.org.uk at your earliest convenience.
If you cross the Sydney Marathon start line but do not cross the finish line, you will still be liable to raise the minimum sponsorship amount.
If you drop out, the place is returned to Scope. You cannot allocate your place to someone else.
If you withdraw from the event, Scope will remove you from any of our communications about the event - such as emails or any #TeamScope groups on Facebook, WhatsApp or Strava.
If you withdraw from the event, Scope will remove you from any of our communications about the event. Such as emails or any #TeamScope groups on Facebook, WhatsApp or Strava. We will also de-activate your code allowing free access to the Coopah app for training if one was given to you.

5. Fundraising

All fundraising for Scope must be done through the JustGiving platform for this event. This will automatically be transferred to Scope. Please contact events@scope.org.uk if you need any support. We can support with creating your JustGiving page or with offline fundraising, including match funding.
By accepting a Scope charity place in the Sydney Marathon, you agree to raise a minimum of £2,000 (excluding UK Gift Aid). And adhere to various milestones to help you reach this target.
If you are not a UK-resident, you agree to meet the fundraising target and milestones in Pounds Sterling (GBP or £).
These milestones (excluding UK Gift Aid) are as follows: £1,000 (50% of total) by 15 April 2025 and £1,600 (80% of total) by 15 July 2025.
All remaining sponsorship must be paid to Scope by 12 October 2025, 6 weeks after the 2025 TCS Sydney Marathon. If you haven't met the minimum amount by then, we’ll expect you to cover the difference yourself.
Missing a fundraising milestone may result in losing your place in the event.
Scope will regularly review your fundraising progress. We may withdraw your place if we determine that you are not committed to raising the full sponsorship amount. This is so that it can be re-allocated to someone on our waiting list. The Scope Events team will be in regular contact with you to support your fundraising efforts to minimise this risk.
You understand that UK Gift Aid is not included in your minimum sponsorship. The money raised from UK Gift Aid is a valuable bonus for Scope.
You understand that any existing regular donations which you make to Scope do not form part of the total raised through sponsorship.
We welcome match funding and are happy to support you in securing it from your employer as needed. Match funding will only be included in your total if received by the milestone date, unless agreed otherwise with the Scope Events team.
You agree to keep Scope updated with your fundraising progress and regularly pass on any monies raised to Scope.
You agree to only use legal means to fundraise and comply with any fundraising guidance or advice issued by Scope.
You commit to return any unused Scope fundraising materials, including sponsorship forms, to Scope on completion of your fundraising activities.
You agree to only use the ‘in aid of Scope’ logo to create your own materials. You will not use the Scope logo in any other way, unless by written agreement with the Scope Events team.
You agree that your sponsorship forms and online fundraising pages will make it clear that the money is not given subject to any conditions and that the monies will not be returned if the event is cancelled, your place withdrawn, or you do not complete the event.
Scope will consider refunding money raised only at the individual donor's request. This is not guaranteed and will be reviewed on a case by case basis. Anyone wishing to request a refund should contact events@scope.org.uk no later than 28 days from the date of the donation.

7. Data protection, including images and audio

You agree to Scope storing the information that you provided on their database.
You agree that Scope may share your details with the event owners and organisers.
You allow Scope to use any quotes, photographs or videos from the event in future materials to raise awareness or money for Scope. This can include, but not be limited to: marketing material, television broadcasts, social media, advertising, publications, and other documents that may be made available to the public.
Any photographs or video footage that you share with us, may be shared on our website, social networks and/or used in marketing materials. This may include photographs of your friends and family should you share these with us. 
Photographs of children will not be used in this manner without express written consent unless the images are incidental. For example: children’s images at the starting line.
If you would prefer that your quotes, photographs or videos are not used in this way, please contact the Scope Events team.

Scope's promise to you

In return for taking part in the 2025 TCS Sydney Marathon with #TeamScope, Scope promises the below:

We will regularly communicate with you as part of your event preparation journey.
We will provide you with expert fundraising support from our team and training support from our training partner, Coopah.
We will be there to help you reach your fundraising milestones by giving you lots of ideas, resources and support.
We will keep costs to a minimum.
We will take all your feedback seriously, including complaints. All issues will be dealt with quickly and accurately.
We will say thank you for your support and keep you up to date with news about our work (unless you don’t want us to).
We do not sell or swap your details with any third parties. To carry out our work we may need to pass your details to service companies authorised to act on our behalf. For further information about how we collect and use personal data, please refer to our Privacy Policy.